CSCR STUDENT STAFF ACTION PLAN

Created by student August Oddleifson

August 22, 2007

 

Staff Chairman, Staff Secretary, Staff Group Coordinators, and Staff members

 Staff Chairman

·         Develops and maintains a plan for the organization and operation of the CSCR student staff

·         Develops an agenda and facilitates general staff meetings

·         Acts as a liaison between the student staff and the CSCR Board; Attend CSCR board meetings

·         Delegates leadership responsibilities

·         Ensures projects undertaken by various staff members are completed

 

Staff Secretary

·         Takes notes during staff meetings

·         Distributes minutes to the entire staff via email and posts the minutes on the CSCR website

·         When the Secretary cannot attend meetings, he/she temporarily designates someone else to take notes and distributes the emails

 

Staff Group Coordinators

·         Leads the group toward goals

·         Monitors Progress of the staff group

·         Coordinates meeting times

·         Plans and runs goal oriented meetings

·         Acts as a liaison between the staff group and the Board Contact

CSCR Staff Meetings

Time: CSCR Staff Meetings take place every other week and are held on a fixed schedule, i.e., Wednesdays from 7-8:30 pm. Attendance is mandatory* in order to retain membership on the staff.        

*mandatory is defined as attending 87% of the meetings (B+ attendance rate) over a 3 month period, i.e., summer months June, July and August; first quarter of the school year, i.e. Sept, Oct, and Nov; winter months Dec, Jan, Feb; and spring months March, April, and May. Credit for attending any one meeting requires being present for a minimum of 75% of the meeting.

 

Description: A specific task (or multiple specific tasks) will be chosen for each staff meeting. The student(s) in charge of the task(s) will have a leadership role in planning and running the meeting. CSCR Board members who correspond with the task will be encouraged to attend.


CSCR STAFF GROUPS

Operations, Equipment Management, Public Relations, Facility Management

 

Group: Operations A

Fundraising

·        Provides recognition to donors

·        Explores new methods of raising money

·        Contributes to the annual financial report

Grant Management

·        Seeks new grant opportunities

·        Ensures that current Grant requirements are being satisfied

·        Maintains communication between CSCR and sponsoring organizations

Event Planning

·         Responsible for planning various CSCR events throughout the year (cookouts, etc.)

·        Discusses the event(s) at CSCR staff meetings

Group: Operations B

Budget/QuickBooks

·        Works with an adult board member to learn CSCR’s financial software: Quickbooks

·        Manages CSCR’s finances throughout the year

·        Contributes to the annual financial report

Legal

·        Works with an adult board member to learn CSCR’s legal requirements

 

Participant Contact Info

·        Gathers, organizes, and distributes participant contact info

·        Creates participant contact lists for each project

Group: Equipment Management

Lab Equipment/Protocols

·        Arranges lab equipment in a productive and efficient manner

·        Maintains lab equipment (periodic maintenance and cleaning)

·        Orders new supplies for lab equipment

·        Provides written instructions at each lab station

 IT Maintenance

·        Maintains CSCR’s network, website, and computer systems

·        Works to increase efficiency and security

·        Organizes data storage

 

Other Equipment

·        Maintains other essential CSCR equipment (including phone system, refrigerator, copier, clocks, etc.)

Group: Public Relations

Newsletter

·        Publishes a quarterly newsletter 

 

Weekly Article

·        Publishes frequent articles in the Cohasset Mariner that highlights CSCR’s recent activity

 

Website

·        Works with IT group to develop and maintain a useful website that provides information to students volunteers as well as the general public

 

Group:  Facility Management

Interior

·        Organizes, maintains, and furnishes the interior of the CSCR building

·        Creates a workable CSCR office on the third floor

·        Aims to increase productivity as well as aesthetics

 

Exterior

·        Organizes and maintains the exterior of the CSCR building

·        Aims to increase productivity as well as aesthetics

 

Basement

·        Organizes and maintains the basement level of the CSCR building

 

Green Team

  • Transitions CSCR into an environmentally friendly organization